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Office Manager -

Location: Los Angeles, CA

Description:
OFFICE MANAGER, nonprofit Veterinary Clinics Fulltime position available at a nonprofit spay / neuter organization. OVERALL RESPONSIBILITY: Responsible for maintaining complete records of clinic activities and providing administrative support to Executive Director and Management staff. KEY AREAS OF RESPONSIBILITY Accounts Management Duties: ? Submit and manage accounts payable to financial company. ? Monitor accounts payable for errors and cost-effectiveness. ? Responsible for billing to voucher partners. ? Manage accounts receivable. ? Reconcile and track all revenue for clinic services, donations, and grants monthly. This includes ensuring accuracy of daily transactions and resolving or changing as necessary. ? Assist with collecting data and material for audits. ? Store all original receipts, deposit slips, and packing slips. ? Other duties as assigned. Administrative Duties: ? Assist the Executive Director in administrative duties. ? Create and maintain statistical reports from database. ? Maintain payroll records. ? Maintain employee files; observe confidentiality. ? Maintain insurance policies. ? Ensure that proper supplies are kept on hand. ? Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. ? Maintain hard copy and electronic filing system. ? Research, price, and purchase office furniture and supplies. ? As directed by others in Management, improve, update, or develop and use various office forms. ? Create any documents, flyers, vouchers, etc. as needed. ? Create and update pre and post surgical forms and surgical records for daily clinic use. ? Keep Executive Director and Director of Clinic Operations informed of internal activities. ? Coordinate the production and printing of campaign and clinic materials. ? Coordinate advertising for new hiring. ? Coordinate board meetings, take and send out board meeting minutes to all members. ? Pick up surgical, instrumental, and linen donations from the local hospital. ? Serve as resource to staff for software questions and problems. ? Correct errors on database. ? Order staff uniforms. ? Monitor website and work with webmaster to make changes. ? Maintain clinic policies and procedures manual. ? Maintain clinic operating manual. ? Follow up on all donations with an acknowledgement letter. ? Other duties as assigned. Qualifications Candidate must have demonstrated experience in accounts receivable and accounts payable. Candidate must have completed high school education. Some post-secondary education is preferred. Ideal candidate would have experience working in a veterinary clinic or animal welfare setting doing related duties. Skills and Abilities ? High level of computer skills including experience in QuickBooks, Microsoft Word, Outlook and Excel. ? Analytical and problem solving skills ? Attention to detail and ability to maintain a high level of accuracy in preparing and entering information ? Effective verbal, written and listening communications skills ? Very effective organizational and time management skills ? Demonstrated detail-oriented work habits. ? Ability to be flexible and adaptable to changing conditions. ? Ability to work independently while also following direction when required. ? Ability to maintain strict confidentiality in performing the duties of managing employee records. To apply for this position, please submit a cover letter and resume to -Register to view-

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Office Manager -

Location: Los Angeles, CA

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Email: -Register to View-

Contact Information
	E-Mail Address:
	First Name:
	Last Name:
	Address:
	(Optional)
	City:
	State:
	If not living in the United States enter the code "99999" for Postal Code.
	Postal Code:
	Telephone: (Optional)
	Country:
	Relocation Preference:	Will not relocate Will accept paid relocation Will pay own relocation
		Please have a personal job agent call me to assist me with my job search

Please choose your 1 to 14 character long iHireVeterinary Password.
Remember the password you choose - you will need it for future site access.

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